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Exhibitor FAQs

2025 Market Leaders

Browse our directory of frequently asked questions (FAQs) for answers to the most commonly asked questions about exhibiting at The WWETT Show.

If you don't see what you need, email us at [email protected].

To book a booth, visit our Become an Exhibitor page to view a step-by-step process that includes a link to the floor plan, an online contract, space rates and more. You can also reach out to your sales team for assistance.

Each inline exhibit space will include:

  • 8’ high black background drape
  • 3’ high black side drape
  • An ID sign with your company name and booth number
  • Unlimited use of the VIP Pass to invite your customers to the show. This includes free access to the show floor and a discounted All Conference Pass.
  • Online access to our Exhibitor Resource Center (ERC) and Fern’s OneView portal for smooth planning and ordering of booth services and furnishings.

 

Booth space does not include, as an example:

  • Carpet/Flooring and cleaning
  • Booth furnishings (table, chairs, etc.)
  • Shipping or Material Handling
  • Labor
  • Security
  • Lead Retrieval

Log in to your ERC, formerly Exhibitor Dashboard, to order these services.

Estimated exhibitor services costs for WWETT Show 2025 will be available soon. 

Tuesday,  February 18: 9:00am - 5:00pm

Wednesday, February 19: 9:00am - 5:00pm

Thursday, February 20: 9:00am - 1:00pm

The WWETT Show offers a wide array of sponsorship and promotional opportunities for Exhibitors to choose from. Explore all the available WWETT 2025 sponsorship opportunities.

All exhibit material must be removed from the hall prior to midnight.

Thursday, February 20

1:00 pm – 3:00 pm (Hand-carried items only; overhead doors will not be opened)

Thursday, February 20

*3:00 pm – 11:59 pm (No in & out after 11:59 pm), Everyone

Friday, February 21

**8:00 am – 12:00 pm / NOON, Everyone


*Carriers must be checked in at Marshaling Yard for M-O by 8:00 pm on Thursday, Feb 20

**Carriers must be checked in at Marshaling Yard for M-O by 10:00 am on Friday, Feb 21

Dates for Advanced Warehouse and Show Site shipments will be available later in the year.

It is recommended Exhibitors ship to the Advanced Warehouse to ensure that they receive their items on time. 

Advance Warehouse Address:

To: (Exhibiting Company Name)
c/o Fern
1147 S. White River Pkwy E Drive
Indianapolis, IN 46225

Show Site Address

To:  (Exhibiting Company Name0)
c/o Fern
Indiana Convention Center
100 South Capital Ave.
Indianapolis, IN 46225

Exhibitors shipping items through other carriers must label all items with the exhibiting company name and booth number.

Getting freight into the building is the sole responsibility of Fern Exposition Services.  As an exhibitor you may “hand carry” material. Hand carry is defined as small items such as cartons and packages which an exhibitor can carry. Please review the complete Material Handling information in the ERC.

You are required to have insurance, but you don’t need to send in your certificate.  

All International exhibitors are required to purchase insurance along with their booth.

Your company’s badge allotment is determined by the square footage of the exhibit space you have purchased. There is a charge for exceeding the badge allotment of $50 per additional badge. Paid exhibitor badges are non-refundable. Registration for exhibitor badges will open later in the year.

Sq. Ft...................Allotment

100...................................5

101 - 200.........................10

201 - 400........................15

401 - 800........................20

801 - 1500......................30

1501 - 2000....................40

2001 - 4999...................50

5000+.............................75

Please note that exhibitor badges are not required for personnel who will need access to the show floor during move-in and move-out hours only. Wristbands will be provided for employees or EACs during move-in and move-out.

You can visit the Hotel & Travel page anytime to check hotel information. Through our official housing partner, onPeak, we provide reduced hotel rates and travel discounts for your trip to WWETT. Note that onPeak is the only official hotel provider associated with our event. While other hotel resellers may contact you offering accommodations for your trip, they are NOT endorsed by or affiliated with the show and entering into financial agreements with non-endorsed companies can have costly consequences.

onPeak – 8:00am – 6:00pm (CST)

  • (800) 727-2467 – U.S. Toll-Free
  • (312) 527-7300 – International

Look out for scammers!

You may get emails claiming to be the WWETT hotel provider. But beware – they’re 100% not legit and can cost you money and leave you without a place to stay.

This year the Exhibitor Dashboard has changed to the Exhibitor Resource Center.  There is no longer one standard password per exhibitor. You can have multiple people within your company each have their own log in.

 Click here  to access your Exhibitor Resource Center and enter your email address.

  • Once you have entered your email address, if you have already created a password, you will be prompted to enter your password. If you do not remember your password, please use the ‘Forgot Password’ option.
  • If you have not already created a password, when you enter your email address, the system will send you a link to create your password.
  • Please note all emails sent to create a password will be sent from ‘[email protected]’. If you do not receive the email, please check all spam/junk folders and verify ‘[email protected]’ is whitelisted in your email settings.

All exhibitors have an Exhibitor listing that includes contact information, an online link, a description area, and product categories. Access your listing from the ERC, (instructions are above)

Once you are logged in, click on Description under the Complete Your Profile section.  Also don’t forget to add your Product Categories. Additionally, see how you can stand out from the crowd with upgraded Exhibitor Digital Listing Packages.

The ESM contains order forms for booth services (carpet, utilities, catering, etc.), shipping labels, and other important information regarding exhibiting at the WWETT. Show.  The ESM can be accessed via the ERC. 

All food and beverage must be ordered through Sodexo, the exclusive catering company for the Indianapolis Convention Center (ICC). Catering can be ordered through the ERC.

Links to previous exhibitor newsletters will be available soon. 

Per strict corporate privacy policy, we do not provide any attendee list. If you get an email offering you a list of WWETT Show attendees, it is a scam and not legitimate. We do offer a dedicated eblast that we will send out to all registered attendees on your behalf. Contact your sales representative to learn more.

WWETT Show exhibitors will be able to invite their customers to register for FREE expo passes using the Feathr platform. A link to your Feathr Dashboard will be available tin your Exhibitor Resource Center closer to the show. 

Need help? Here's a step-by-step guide on getting started using Feathr!

WWETT Show 2026

Indianapolis Convention Center

Conference February 16-19, 2026

Expo February 17-19, 2026

Have Questions? Our Team Is Ready to Help.

Exhibitor Services

Molly Ziegler

[email protected]

Marketing/Press Inquiries

Christina Sanchez

[email protected]

Sales (A-L & #s)

Elias Haas

[email protected]

Phone: 212-710-7425

Sales (M-Z)

Bill Mitchell

[email protected]

 Phone: 212-600-3511

Sales Coordinator

Nicki McNeill

[email protected]

Phone: 212-710-7430

Sales Manager

Julianna Sherwood

[email protected]

Phone: 212-951-6616

Operations

Ashley Cannon

[email protected]

Show Policies

Cell phone, still, or video photography on the show floor is strictly prohibited. Absolutely no recording during Education Seminars.  Solicitation of business by anyone who is not an official show exhibitor is strictly prohibited. Show Management takes this matter very seriously and any individual who violates this rule will be asked to leave the show venue immediately without the right to receive any refund of fees. 

Code of Conduct

The WWETT Show provides an ideal opportunity for the wastewater industry to come together to learn about and discuss the latest advances and innovations, network with industry professionals, and grow professionally. The WWETT Show is committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin, or other protected characteristics. The WWETT Show expects all attendees, media, speakers, sponsors, organizing staff, and vendor staff to help show management ensure a safe and positive experience for everyone. This code of conduct outlines our expectations for participant behavior, as well as the consequences for unacceptable behavior.

Additional Notice

You may have recently received correspondence from various companies that reference the WWETT Show. These companies may have contacted you regarding purchasing a WWETT Show list of attendees, asking you to update your company information in a directory, or soliciting hotel rooms.

The WWETT Show has not supplied these companies with a list of attendees, nor do we provide these companies with your contact information. Please note the only company we have partnered with to provide you with special hotel rates is onPeak. Other than onPeak, the WWETT Show has no relationship with any of these firms.

Whether you decide to purchase a list, update your profile in any guide, or secure a hotel room via a company other than onPeak is solely your decision. It does not affect your relationship with the WWETT Show in any way.

We regret any inconvenience caused by these solicitations, as well as any confusion in the manner in which you were solicited. The WWETT Show has no knowledge of the solicitation of its exhibitors by these unrelated entities. 

Please feel free to contact us at [email protected] if you have any questions regarding this matter.

Official Parking Partner of Informa Markets/WWETT 2025